Policies - RWI Publishing House

Privacy Policy

Effective Date: [6-February, 2025]

RWI Publishing (“we,” “our,” or “us”) values your privacy. This Privacy Policy outlines how we collect, use, and protect your information when you interact with our website, services, and submissions. By using our services, you agree to the terms outlined in this policy.

1. Information We Collect

We collect information from you in the following ways:

A. Information You Provide to Us

When you submit a manuscript, proposal, or inquiry.
When you sign up for newsletters, updates, or promotional materials.
When you enter into a publishing agreement with us.
When you purchase books, services, or products from us.

This may include your name, email address, phone number, mailing address, payment information, manuscript details, and any other information you choose to share.

B. Automatically Collected Information

When you visit our website, we may collect data such as:

Your IP address, browser type, and device information.
Pages you visit and how you interact with our website.
Cookies and similar tracking technologies (you can adjust your cookie preferences in your browser settings).

2. How We Use Your Information

We use your information for the following purposes:

To review and respond to manuscript submissions and inquiries.
To process publishing agreements and provide our services.
To market and promote books published by RWI Publishing.
To communicate with you about updates, promotions, and news.
To comply with legal obligations and protect against fraud.

3. How We Share Your Information

We do not sell or rent your personal information. However, we may share it under the following circumstances:

With Service Providers: We work with third-party vendors (e.g., payment processors, book distributors) to provide our services.
Legal Compliance: We may disclose information if required by law or to protect our rights.
Business Transfers: In the event of a merger or acquisition, your information may be transferred as part of the company assets.

4. Data Security

We implement security measures to protect your information, but no system is 100% secure. You are responsible for safeguarding your login credentials and personal information.

5. Your Choices and Rights

You may opt out of marketing emails at any time by clicking “unsubscribe.”
You can request access, correction, or deletion of your personal data by contacting us.
If you have submitted a manuscript or proposal and wish to withdraw it, please notify us in writing.

6. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices. Please review their policies separately.

7. Children’s Privacy

Our services are not intended for children under 13, and we do not knowingly collect information from them.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last Updated” date.

Terms & Conditions

Effective Date: [6-February, 2025]

Welcome to RWI Publishing. By accessing our website and services, you agree to comply with the following Terms & Conditions. Please read them carefully before using our services or submitting a manuscript.

1. Eligibility & Age Requirement

You must be 15 years or older to submit a manuscript for consideration.
If you are a minor under 18 years old, a parent or legal guardian must co-sign all legal documents on your behalf.
By using our services, you confirm that all provided information is accurate and truthful.

2. Intellectual Property Rights

All submitted manuscripts must be original works owned by the submitting author.
Authors retain copyright ownership of their work unless otherwise agreed upon in a signed publishing contract.
RWI Publishing reserves the right to review, accept, or reject any submission.
Unauthorized reproduction or distribution of any published works by RWI Publishing is strictly prohibited.

3. Publishing & Submission Terms

Submission of a manuscript does not guarantee publication.
If a manuscript is accepted, the author will be provided with an offer of one of RWI Publishing’s publishing models (Independent, Collaborative, or Exclusive).
Once a publishing contract is signed, the terms within the contract will govern the rights, royalties, and obligations between the author and RWI Publishing.
Manuscripts under active consideration may not be submitted to multiple publishers unless explicitly permitted in writing.

4. Payments & Fees

Certain publishing models may require upfront fees for ISBN registration, editing, and related services.
Authors are responsible for reviewing all payment obligations before entering into a publishing agreement.
Payments made for publishing services are subject to RWI Publishing’s Refund & Cancellation Policy.

5. Website Use & Conduct

By accessing the RWI Publishing website, you agree that:

You will not engage in any unlawful, fraudulent, or abusive activity on our platform.
You will not submit or upload any content that is defamatory, obscene, or infringes on the rights of others.
RWI Publishing reserves the right to suspend or terminate access to any user violating these terms.

6. Limitation of Liability

RWI Publishing does not guarantee book sales, commercial success, or any particular outcome from publication.
We are not responsible for third-party services, including book distributors, retailers, or payment processors.
In no event shall RWI Publishing be liable for indirect, incidental, or consequential damages arising from the use of our services.

7. Governing Law & Disputes

These Terms & Conditions are governed by the laws of the State of Florida, United States of America.
Any disputes arising from these terms shall be resolved exclusively in the courts of Florida.

8. Changes to These Terms

RWI Publishing reserves the right to update or modify these Terms & Conditions at any time.
Any changes will be posted on this page with a revised “Last Updated” date.
Continued use of our services after changes constitutes acceptance of the updated terms.

Submission & Publishing Terms

Effective Date: [6-February, 2025]

Thank you for considering RWI Publishing. Our goal is to support authors in bringing their work to market while maintaining high editorial and ethical standards. By submitting a manuscript, you agree to the following terms.

1. Eligibility & Submission Guidelines

Manuscripts must be original, unpublished works owned by the submitting author.
We accept nonfiction, fiction, poetry, memoirs, Christian living, and children’s books, provided they align with our publishing values.
Authors must be 15 years or older to submit a manuscript. If under 18, a parent or legal guardian must co-sign all legal agreements.
Manuscripts must be submitted according to our submission guidelines (formatting, word count, etc.), which can be found on our website.

2. Review Process & Response Time

All submissions undergo a thorough review process.
Reviewing a manuscript may take up to 3 months, but we aim to provide a response as soon as possible.
Authors will receive one of the following responses:
- Accepted: We will extend a publishing offer under one of our publishing models.
- Revision Requested: We may request edits before reconsideration.
- Declined: If a manuscript is not the right fit, we will notify the author.
Due to the volume of submissions, we cannot provide individual feedback on declined manuscripts.

3. Exclusive & Non-Exclusive Submissions

Manuscripts under active review by RWI Publishing should not be submitted elsewhere unless explicitly permitted in writing.
If your manuscript has already been submitted to multiple publishers, you must disclose this information in your submission.

4. Publishing Models & Agreement

If a manuscript is accepted, the author will be offered one of our publishing models:
- Independent Author Partnership (self-funded with publisher support, 10% publisher royalty).
- Collaborative Publishing Model (shared costs, 50/50 royalty split).
- Exclusive Publisher Program (publisher-funded, author receives 15% of profits).
Each author must sign a publishing contract before proceeding with publication.
The contract will outline the specific royalty structure, rights, distribution, and marketing responsibilities.

5. Author Responsibilities

Authors must ensure their work is free of plagiarism and does not infringe upon any third-party rights.
If an author makes significant changes after contract signing (e.g., major rewrites), RWI Publishing reserves the right to reevaluate the agreement.
Authors are expected to engage in promotional efforts alongside RWI Publishing, as success depends on both publisher and author involvement.

6. Copyright & Rights Management

Authors retain full copyright ownership of their work unless otherwise agreed in writing.
RWI Publishing receives a license to publish, distribute, and sell the book for the duration specified in the contract.
If an author wishes to reclaim publishing rights, they must follow the contract’s termination provisions.

7. Withdrawal & Resubmission

Authors may withdraw their manuscript before signing a contract by notifying us in writing.
If an author wishes to resubmit a revised manuscript, they must wait at least 6 months from the date of the initial rejection unless otherwise invited to resubmit.

8. Changes to These Terms

RWI Publishing reserves the right to modify submission guidelines and publishing terms at any time.
Updated terms will be posted on this page with a revised “Last Updated” date.

Refund & Cancellation Policy

Effective Date: [6-February, 2025]

At RWI Publishing, we strive to provide fair and transparent policies regarding refunds and cancellations. Please review the following terms before making a financial commitment.

1. Submission Fees

There are no submission fees for authors submitting manuscripts for consideration.
Submitting a manuscript does not guarantee publication, and no fees are required for the review process.

2. Non-Refundable Costs

Certain costs incurred in the publishing process are non-refundable, including but not limited to:

ISBN purchases (once assigned, they cannot be transferred or refunded).
Barcodes and copyright registration fees.
Any printing, distribution, or marketing expenses already incurred.

3. Editing Fee Refund Policy

Editing fees are only refundable up to 50% of the total cost paid.
A partial refund may be issued only if the effort to publish does not result in a published work within the timeframe stipulated in the author’s contract.
If the author chooses to withdraw after editing has begun, no refunds will be provided.

4. Publishing Agreement Cancellations

Once an author signs a publishing contract, they are expected to fulfill the agreement.
If the contract is terminated by the author, RWI Publishing reserves the right to withhold refunds on any services already rendered or costs already incurred.
If RWI Publishing terminates the contract, refunds will be handled on a case-by-case basis in accordance with the agreement terms.

5. Book Purchase Refunds

Physical Books: Refunds or exchanges are available within 30 days of purchase, provided the book is returned in unused condition.
E-Books & Digital Products: All sales are final and non-refundable due to the nature of digital goods.

6. Changes to This Policy

RWI Publishing reserves the right to update or modify this Refund & Cancellation Policy at any time.
Any changes will be posted on this page with an updated “Last Updated” date.

Copyright & Intellectual Property Policy

Effective Date: [6-February, 2025]

RWI Publishing is committed to protecting the intellectual property rights of authors while ensuring a clear framework for the publishing process. This policy outlines the ownership, licensing, and transfer of rights for all works published through RWI Publishing.

1. Copyright Ownership

Authors retain full copyright ownership of their original works unless otherwise agreed upon in a signed publishing contract.
RWI Publishing does not claim ownership of an author’s intellectual property. Instead, we operate under a licensing agreement that grants the publisher the rights to publish, distribute, and market the book under the agreed terms.

2. Licensing & Publishing Rights

Upon acceptance and signing of a publishing contract, the author grants RWI Publishing the rights to:
- Publish and distribute the book in the agreed formats (print, digital, audiobook, etc.).
- Market and promote the book according to the publishing contract.
- License the book for retail distribution (e.g., bookstores, online platforms).
The specific length and scope of the license are outlined in the publishing agreement.

3. Requesting Rights Reversion or Transfer

If an author desires to retain or regain the rights to produce, distribute, market, or otherwise manage any aspect of their book’s publishing process (whether to self-publish or seek another publisher), they must:
- Submit a written request to RWI Publishing.
- Comply with the stipulations outlined in their publishing contract regarding rights reversion, termination, or transfer.
Rights reversion requests will be reviewed on a case-by-case basis, and decisions will be made in accordance with the contractual agreement.

4. Unauthorized Use & Infringement

Authors must ensure that submitted works are their original creations and do not infringe upon any third-party copyrights.
RWI Publishing reserves the right to reject or remove works found to contain plagiarism, unauthorized content, or legal violations.
Unauthorized reproduction or distribution of any book published by RWI Publishing without permission is strictly prohibited.

5. Adaptation & Licensing Opportunities

Authors may grant additional permissions for adaptations, such as:
- Film, television, or audiobook licensing.
- Foreign language translations.
Any additional licensing opportunities will be discussed separately and require a signed agreement.

6. Changes to This Policy

RWI Publishing reserves the right to modify this Copyright & IP Policy at any time.
Any changes will be posted on this page with an updated “Last Updated” date.

Disclaimers & Limitation of Liability

Effective Date: [6-February, 2025]

By using RWI Publishing’s website, services, and publishing programs, you agree to the following disclaimers and limitations of liability.

1. General Disclaimer

RWI Publishing provides publishing, editing, marketing, and distribution services to authors based on the terms outlined in individual publishing agreements.
We do not guarantee book sales, profitability, or commercial success. The success of a published book depends on various factors, including market demand, author engagement, and external retail platforms.
While we strive for accuracy and professionalism in editing and publishing, no service is error-free, and we encourage authors to review all provided materials before final approval.

2. No Legal or Financial Guarantees

RWI Publishing does not provide legal, financial, or tax advice. Any information provided regarding royalties, contracts, or earnings should be reviewed with a legal or financial professional.
We do not guarantee that books published through our services will be eligible for awards, bestseller lists, bookstore placement, or specific sales figures.

3. Third-Party Services Disclaimer

RWI Publishing partners with third-party services for book printing, distribution, and marketing (e.g., Amazon KDP, IngramSpark, bookstores).
We do not control these third-party platforms and are not responsible for their fees, pricing changes, listing errors, or service interruptions.
Any disputes related to book sales, pricing, or distribution through third parties must be handled directly with the respective platform.

4. Limitation of Liability

RWI Publishing, its owners, employees, and affiliates shall not be liable for any:
- Loss of income, profits, business opportunities, or sales.
- Indirect, incidental, or consequential damages arising from publishing agreements, website use, or book sales.
- Claims related to printing errors, formatting issues, shipping delays, or technical problems outside of our control.
Our maximum liability for any claim, whether in contract or tort, shall not exceed the total amount paid by the author for services rendered.

5. Website Use & Content Disclaimer

The content on RWI Publishing’s website is provided for informational purposes only and does not constitute a legally binding offer.
While we strive to keep all information accurate and updated, we do not guarantee that all website content is free from errors, omissions, or outdated details.

6. Governing Law & Dispute Resolution

These disclaimers and limitations of liability shall be governed by the laws of the State of Florida, United States of America.
Any disputes arising from these terms must be resolved through binding arbitration or legal proceedings in Florida courts, unless otherwise agreed in writing.

7. Changes to This Policy

RWI Publishing reserves the right to update or modify these disclaimers and limitations at any time.
Any changes will be posted on this page with a revised “Last Updated” date.

If you have any questions about these policies, please contact:

RWI Publishing House

PO Box 83, Ormond Beach, FL 32176
[email protected]

RWIPublishing.Com